Guidelines for Oral Presentations - Education - http://phatbowling.com/drsatterlee/Oral_Presentation

In attempting to make the classroom environment “real world” structured, the following will aid you in making better group and individual presentations, both in the classroom and at work:

* Give the instructor a typed agenda including who is responsible for what.
* Practice presentations at least three (3) times. Do not read your presentation-use note cards for key items.
* Stick to the time frames.
* Ensure that each team member participates equally.

AUDIO-VISUAL AIDS

FLIP CHARTS
Print on flip charts neatly and large enough so those in the back of the room can see. Use different colors of marking pens.
* Print on every other sheet of flip chart paper to avoid “bleeding”
* Print with light pencil, notes to yourself on the flip chart pages
* Print only key words of phrases that you will address
* Use a “pointer”

OVERHEAD PROJECTORS
* Check your equipment, i.e., bulbs, clean surface, etc.
* Determine “best” location in the room for all to see
* Practice at least three (3) times with your transparencies
* Turn off lamp between discussion with the group or scotch tape a cardboard flap over the light so you can easily flip back and forth between transparencies.

TRANSPARENCIES
* Use no more than six words per line and six or fewer lines per image.
* Select key words and phrases. Don’t try to recap the entire presentation on one transparency.
* Space lines by at least 1 2 to 2 lines.
* Use simple bold lettering types at least 1/4" high (typewritten materials do not project well).
* If the original can be read at a distance of 1-0 feet, the transparency should project well.
* Make sure all spelling is correct*

OTHER
* Dress the part as if you were giving the presentation to your company’s management.
* Involve your audience by asking questions, giving a short test/quiz.
* When giving group presentations, have all members of the group sit together off to the side of the front of the room. Position chairs on a diagonal. Constantly observe the speaker, not the audience.
* Watch your use of acronyms very carefully; know your audience; explain terms.
* Help one another; constantly and diplomatically critique one another (see #1).

WHAT I USE TO CRITIQUE ORAL PRESENTATIONS:
* The frequent use of AUms”, AUhs”, AAhs”, AYou know’s”, and other crutches
* Body control
* Voice and delivery
* Speed of delivery
* Vocabulary
* Clarity
* Sentence structure and grammar
* Use of visual aids

ORAL REPORT DELIVERY EVALUATION CRITERIA

UMs, UHs, AHs, YOU KNOWs AND OTHER CRUTCHES
* Excellent: Rarely or never uses
* Satisfactory: Occasionally uses
* Minimally Acceptable: Frequently uses
* Needs Improvement: Constantly uses

BODY CONTROL
* Excellent: Has good eye contact with individuals in audience. Arms and hands hang naturally, and gestures are used only to reinforce or complement spoken words. Stands comfortably.
* Satisfactory: Usually has good eye contact with individuals in audience. Relatively few distracting gestures. Appears reasonably comfortable.
* MinimallyAcceptable: Sometimes focuses on only a portion of the audience, or looks away from audience. Looks down at notes for extensive periods of time. At times, keeps hands in pockets or arms in an unnatural position. Exhibits some distracting gestures. Sometimes appears uncomfortable standing, rocks back and forth, or moves around considerably.
* NeedsImprovement: Does not have good eye contact with audience. Arms and hands are frequently held in an unnatural position. Frequently makes distracting gestures. Appears uncomfortable standing in front of an audience.

VOICE AND DELIVERY
* Excellent: Voice is well modulated and audible; words are enunciated clearly.
* Satisfactory: Voice is usually well modulated and audible; words are usually enunciated clearly.
* Minimally Acceptable: Voice is sometimes inaudible and has a monotone quality. Words are not always enunciated clearly.
* Needs Improvement: Voice is frequently inaudible and has a monotone quality; words frequently are not enunciated clearly.

SPEED OF DELIVERY
* Excellent: Always speaks at a deliberate pace.
* Satisfactory: Usually speaks at a deliberate pace.
* MinimallyAcceptable: Sometimes speaks at a pace that is too rapid, too slow or sporadic.
* NeedsImprovement: Frequently speaks at a pace that is too rapid, too slow or sporadic.

VOCABULARY
* Excellent: Speaks fluently, with a varied vocabulary suited to the audience. Avoids clichés, junk words, fad words and profanity. Technical language used is always appropriate to the audience.
* Satisfactory: Speaks with a relatively varied vocabulary. Usually avoids clichés, junk words, fad words and profanity. Technical language is usually appropriate to the audience.
* Minimally Acceptable: Speaks with a limited vocabulary. Sometimes uses clichés, junk words, fad words and profanity. Sometimes uses technical language the audience does not understand.
* Needs Improvement: Speaks with a very limited vocabulary. Frequently uses clichés, junk words, fad words and profanity. May use technical language the audience does not understand.

CLARITY
* Excellent: Speech is always clear, concise and convincing.
* Satisfactory: Speech is usually clear, concise and convincing.
* Minimally Acceptable: Speech is not always clear and carefully thought out. At times, elaborate and wordy; includes superfluous detail. Sometimes lacks conviction.
* Needs Improvement: Speech is frequently unclear; always elaborate and wordy; includes superfluous detail; and lacks conviction.

SENTENCE STRUCTURE AND GRAMMAR
* Excellent: Always speaks in well-constructed sentences, using correct agreement, verb tense, punctuation, etc.
* Satisfactory: Usually speaks in well-constructed sentences, using correct agreement, verb tense, punctuation, etc.
* Minimally Acceptable: Sometimes uses rambling or incomplete sentences, improper word agreement, verb tense usage, punctuation, etc.
* Needs Improvement: Frequently uses rambling or incomplete sentences, improper word agreement, verb tense usage, punctuation, etc.

USE OF VISUAL AIDS
* Excellent: Makes very effective use of visual aids.
* Satisfactory: Visuals aids are always simple, clear and easy to interpret. Makes good use of visual aids. Visual aids are usually simple, clear and easy to interpret.
* Marginally Acceptable: Marginal use of visual aids. Visual aids are sometimes too complex, unclear or difficult to interpret.
* Needs Improvement: Poor use of visual aids. Visual aids are frequently too complex, unclear or difficult to interpret.

CONTENT
* Excellent: Subject matter is thought-provoking and interesting; clearly demonstrates mastery of the course work and thorough research of the presentation topic. Conclusions are objective.
* Satisfactory: Subject matter is usually interesting and presentation reflects substantial research efforts. Conclusions are mostly objective.
* Minimally Acceptable: Subject matter is treated superficially. Inadequate research efforts are reflected in the failure to reach a valid conclusion.
* Needs Improvement: Subject matter is too vague, too broad, too narrow, too technical or too specialized to permit meaningful research, thereby resulting in failure to reach any conclusion

Brian Satterlee, Ed.D., D.B.A.
Danville	Virginia
(804) 791-5837
satterle@averett.edu

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Page Updated Tue Oct 3, 2000 1:07pm EDT